Club Constitution

Object

The object of the Club shall be to promote Girls and Women’s Football throughout North Derbyshire.

Title

 The Club shall be called “Chesterfield Ladies FC”. Hereinafter will be referred to as The Club. The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of the Football Association. The rules and Regulations of the Football Association and parent County Association and any League or Completion to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

The Club will also abide by The Football Association’s Child Protection Policy and Procedures, Codes of Conduct and Equal Opportunities and Anti- Discrimination Policy.

Club Membership

Any person may become a member of Chesterfield Ladies FC.  Membership of the club is open to anyone interested in promoting, coaching, volunteering or participating in Football, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.

The membership shall consist of the following categories

  • Full Member
  • Junior Member (anyone aged under 18)
  • Managers & Assistant Mangers
  • Life Member (Committee Members having served 10 years)

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted.

A yearly subscription is payable, as determined by the Annual General Meeting.

All players and persons representing Chesterfield Ladies FC in an official capacity shall automatically become a member and entitled to one vote. Players under the age of sixteen will transfer their vote to one parent/guardian.

Individuals shall not be eligible to take part in the business of the Club, vote at general meetings or be eligible for selection of any Club team unless the applicable subscription has been paid by the due date and/or membership has been agreed by the Club Management Committee.

Resignation & Expulsion

A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Management Committee or a Team Manager of their resignation.

The committee may terminate the membership of any member breaking the rules of the Club or bringing the Club into disrepute. The member concerned shall have the right to be heard by the committee before a final decision is made.

A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Clubs Property.

Club Management Committee

The Club Management Committee shall govern the Club.

The Club Management Committee shall consist of :-

Chairperson

Vice Chairperson

General Secretary

Treasurer

Welfare Officer

Players Representative

Grant/Fundraising Officer

Committee Members as nominated by the Committee

The term of office shall run continuously for a period of one year and the member shall be eligible for re-election.

The Club Management Committee shall meet at least 4 times a year. Full attendance is expected. Anyone on the Club Management Committee who misses two consecutive meetings or three meetings in a calendar year will have deemed to resigned from the Club Management Committee.

If the post of any officer or ordinary committee member should fall vacant the Club Management Committee shall have the power to fill the vacancy until the succeeding Annual General Meeting.

Only the posts listed above will have the right to vote at committee meetings.

The Club Management Committee shall form a Discipline Committee and Review Panel when required. Any member of the Club Management Committee with a conflict of interest shall be required to leave the meeting while matters are discussed and relinquish their vote on said matter.

Decisions of the Club Management Committee shall be made by a simple majority of those attending the Club Management Committee Meeting. A minimum of five members of the Club Management Committee is required to make a Quorum. The Chairperson/acting Chairperson shall have the casting vote in the event of a tie.

Decisions of the Club Management Committee shall be recorded by the General Secretary.

All general Club Correspondence and administration will be the responsibility of the General Secretary.

Powers

The Club Management Committee shall have the following powers to:-

Raise funds and apply for, invite, obtain, collect, and receive contributions, grants subscriptions fees, and loans.

The day to day affairs of the Club shall be undertaken by a Chair, Treasurer, and Secretary within their Roles of Responsibility. Any spending decision will require the approval of the Club Finance Committee.

The Club Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

The Club Management Committee will have powers to appoint any advisers and Sub Committees to the Club Management Committee as necessary to fulfil its business.

Employ any paid worker or pay an agent to assist in the achievement of Chesterfield Ladies FC.

Hire, rent, lease and own property and equipment necessary to achieve the aims.

Affiliate to any local or national group, organisation or association that the Club Management Committee decides appropriate and disaffiliate from any group, organisation or association if continued affiliation be, in the Club Management Committee’s view, against the interest of Chesterfield Ladies FC.

Do all such lawful things as are necessary to achieve the above aims.

Annual and Special General Meetings

The Annual General Meeting shall be held each year to:-

Receive a report of the activities of the Club over the previous year from the Chairperson and General Secretary.

Receive a report of the Club finances over the previous year from the Treasurer.

Appointment of an independent examiner/auditor if necessary.

Agree Membership fees for the following year.

Considered changes to the Constitution.

Deal with other relevant business.

Elect the members of the Club Management Committee.

For an AGM, the General Secretary shall give 14 days’ notice, by the Club Website. There will be an agenda for an AGM.

All Members are welcomed to attend the AGM. Each member will be entitled to one vote and any resolutions shall be passed by a simple Majority. The Chairperson/acting Chairperson shall have the casting vote in the event of a tie.

The General Secretary, or in their absence a member of the Club Management Committee, shall record the Minutes of the AGM.

Nominations for the election of Members of the Club Management Committee shall be made in writing to the General Secretary by the proposer and seconded both who must be Club Members and not less than 48 hours before the meeting.

Notice of any questions or resolution to be proposed at the AGM shall be given in writing to the General Secretary not less than 48 hours before the meeting.

Proposed changes to the Constitution shall be send to the General Secretary 14 days prior to the AGM. The proposed changes to the Constitution will be published on the Club Website 10 days prior to the AGM.

The Chairperson or General Secretary may call an EGM at any time giving 48 hours' notice, or will do so if requested in writing by 10% of the Club Members on the list of Members. The Chairperson, or in their absence a member selected by the Club Management Committee shall take the chair.  All procedures for the EGM shall follow those outlined for the AGM above.

Subscriptions

Subscriptions shall be determined annually by the Club Management Committee.

Subscriptions shall be paid by Full and Junior Members, who will be duly and officially advised.

A reduction in subscriptions can be applied for in certain circumstances to the Club Management Committee.

The Club Management Committee shall have the authority to levy further subscriptions from the Members as are necessary to fulfil the objects of the Club.

Finance

The Club shall be run on a non-profit basis. All monies subscribed to or raised on behalf of the Club shall only be used to further the objects of the Club.

The Treasurer shall record and keep a true account of all the finances of the Club, closing accounts annually prior to the AGM.

An auditor appointed by the Club Management Committee shall audit the accounts once a year.  The audited statement shall be submitted to the AGM.

The Treasurer shall produce a financial statement of incoming/outgoing for the Management Committee Meetings.

All members of the Club shall be jointly and severally responsible for the financial liabilities of the Club.

The Club Management Committee will manage a bank account in the name of the Club. Debit Cards if issued will be for the General Secretary and Treasurer to use on the Club business. All Club monies shall be banked in an account in the name of the Club. All Club Cheques shall be signed by 2 signatories from 4 authorised by the Club Management Committee. None shall be related or live at the same address.

The Club Management Committee shall have the power to authorise the payment of remuneration and expenses to any Member of the Club and to any person or persons for services rendered to the Club.

Dissolution

If the organisation is wound up or dissolved and after all its debts and liabilities have been satisfied there remains any property, it shall not be paid to or distributed among the members, but shall be given or transferred to some other not-for profit organisation with similar objects